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Call for Papers
In January 2018, ITEA and DEPS combined two long running events and focused the Joint theme on how test
and evaluation could or should be involved in the DoD trend to focus significant energy on prototyping
and experimentation. The Joint Conference on Test and Evaluation in Support of Prototyping and Experimentation
is issuing this Call for Papers for Public Release, CUI, SECRET and SECRET/NOFORN papers and presentations
on topics related to, but not limited to, the following:
- Measurement and Calibration
- Sensors
- HEL Sensors and Sources
- HPM Sensors and Sources
- Atmospheric Characterization and Effects
- DoD and Service Experimentation Plans/Campaigns and Results
- Designing Experimentation with Modeling and Simulation
- Distributed Testing and Experimentation
- Methodologies for Experimentation vs Test
- Implications of Using Conceptual, Developmental, and Operational Prototypes
- Instrumentation and Target Requirements for Game Changing Technologies
- Targets for HEL and HPM Testing and Experimentation
- Policy Recommendations (OSD, Services) to Accommodate Better Prototyping "Pass/Fail" Definitions
- Role of T&E in Experimentation Across the Kill Chain
- T&E Capabilities for Directed Energy Systems
- Testing Game Changing Technologies Integrated with Current Warfighter Capabilities
- Impacts of OPSEC on Testing and Experimentation
- Bio-effects
- Optical Manufacturing, Metrology and Testing for Prototype to Fielded Systems
Note that all persons wishing to present at the DE T&E Joint Conference will be required to
submit an abstract.
(See Submission Instructions section below.) Important dates for presenters are listed in the table below.
Please note that we are encouraging UK participation at this event.
In accordance with the Information Exchange Agreements between the United States and the United
Kingdom governments (MIEM UK-AF-16-0001 (RF DEW IEA) and/or MIEM UK-US-19-0001 [Laser Weapon Systems IEA]), employees from the United Kingdom government
and their affiliated contractors are welcome to participate in those CUI and classified sessions
that have been given approval by the presenter's local Foreign Disclosure Officers (FDOs).
We ask that all U.S. presenters whose CUI/Classified materials fall under these
agreements submit their presentations to their FDOs or security officers in a timely manner and
seek approval to release to the UK, and to let DEPS staff know when/if their presentation has been
approved before the event.
Submission Instructions
| Important Dates for Presenters |
15 December 2023
- Abstracts due
- 29 December 2023
- Authors notified of acceptance
- 5 January 2024
- Preliminary agenda published
- 19 January 2024
- *ALL presentations due with release forms*
- 5 - 8 Feb 2024
- DE Test & Evaluation Joint Conference
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General information on the submission of abstracts, presentations, papers and release forms is provided here. Specific
information on sending presentations and papers will be provided below soon. Presentations and papers will be considered
for acceptance at an open, public release level, CUI Distribution C/D, as well as Classified Secret.
Note that it is the responsibility of the lead author to obtain all approvals and releases for
submitted abstracts, presentations, and papers. All submitted materials including unclassified presentations
must be appropriately marked for any distribution restrictions.
Abstracts
The abstract deadline has passed. Questions about abstracts may be directed to james.horkovich@bluehalo.com or tim.andreadis@nrl.navy.mil,
the Technical Conference Co-Chairs.
Authors will be notified on or before 29 December of acceptance of their paper for presentation and/or publication.
Presentations and Papers
In order to assemble the presentations for the symposium in a timely manner, authors will be
required to submit the sponsoring Program Office approved versions of unclassified or
classified presentations no later than 19 January. Any
presentation received after this date is subject to not being presented at the discretion
of the technical committee.
Authors are encouraged to submit papers as well as presentations. Submitted papers may, upon author
approval, be forwarded for consideration by editors of the Journal of Directed Energy,
a peer-reviewed publication.
Papers are will be due on or before 8 February and should be submitted in either Microsoft
Word format, which is preferred, or Adobe Acrobat format (pdf file). Specific format
instructions can be found on the following link: Journal Author
Instructions with the following exceptions: no page limit, single space paragraphs, double space between paragraphs
and integrated figures and tables. Include full information (including address, phone,
fax, and email) for corresponding author. It is the authors' responsibility to ensure that
the paper has not been published, nor under consideration, elsewhere
Note that all submitted materials, including unclassified presentations, must be appropriately
marked for security classification as well as identification of any distribution restrictions.
See Security Markings below.
UNCLASSIFIED SUBMISSIONS*
Unclassified, public release (Distribution A) presentations and papers that are less than 5MB in size are to be sent electronically to Carolyn Bowman
at graphic@deps.org.
Unclassified, CUI/limited distribution (C or D) presentations and papers or files which contain embedded videos, or are more than 5MB in size should
only be sent via DoD Safe. Government and CAC authenticated users can go directly to https://safe.apps.mil/ and
drop off files for Carolyn at graphic@deps.org. Non-CAC users must request a code to use the drop off site. Please email Carolyn at
graphic@deps.org to request a code be sent to you. Using DoD Safe is preferable, however, if you need to
send a CD, please mail it to:
DEPS Graphics
7770 Jefferson St. NE
Suite 440
Albuquerque, NM 87109
*Open and CUI/limited distribution (unclassified) presentations must be received by 19 January 2024; papers by 8 February 2024.
Please contact Carolyn Bowman at graphic@deps.org with questions regarding Unclassified Distribution A or CUI Submissions.
CLASSIFIED SUBMISSIONS**
Classified papers and presentations can be mailed via either US Postal Service registered mail or
via FedEx to the address below.
Please be sure and use the correct address depending on the mail option you are using.
FedEx Mailing Option
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US Postal Service Registered Mail Option
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Outer envelope:
DE JTO
Attention: Document Control
801 University Blvd. SE, Suite 209
Albuquerque, NM 87106
Inner Envelope
DE JTO
Attention: Noah Gallegos
801 University Blvd. SE, Suite 209
Albuquerque, NM 87106
When sending Fed-X, please mail at least 7 days prior to the due date (12 Jan 24) to ensure on-time delivery.
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Outer envelope:
DE JTO
Attention: Document Control
801 University Blvd. SE, Suite 209
Albuquerque, NM 87106
Inner Envelope
DE JTO
Attention: Noah Gallegos
801 University Blvd. SE, Suite 209
Albuquerque, NM 87106
When sending via USPS, please mail at least 14 days prior to due date (5 Jan 24) to ensure on-time delivery.
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Please ensure packaging on outer envelope does not display individual names or security classification; display
only destination and a valid return address. Remember also that the CD as well as the actual file(s) must be appropriately
marked. See Security Markings below. Example CD markings are as follows:
(U) This Is My Story, Date, Classified
By: (person name, office symbol, and title that is creating the document)
Derived From: (what documents were used to classify the document)
Declassify On: (date the document can be declassified)
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**All Classified presentations must be received by 19 January 2024; papers by 8 February.
Please be sure and mail classified submissions in sufficient time to ensure deliery by the advertised due date.
Please contact Noah Gallegos of the DE-JTO at (505) 248-8203 or noah.gallegos.ctr@us.af.mil with questions regarding Classified Submissions.
Release Forms
Release forms are required for all papers and presentations submitted to
the 2024 Joint Conference on T&E Support to Prototyping and Experimentation.
Forms are due no later than 19 January, at the same time as the corresponding
presentation/paper. Sessions/presentations in the technical program are sequenced according
to distribution level, thus it is critically important the accurate
distribution level is recorded prior to the completion of the final agenda.
These PDF forms can be completed electronically and emailed to graphic@deps.org or
faxed to the number on the form. It is the responsibility of the lead author to obtain all
approvals and releases for submitted presentations and papers. Submission instructions
are provided on the form itself.
Note that poster papers are considered presentations and the presentation release form should be used in those cases.
Presentation Release Form
Paper Release Form
Security Markings
Classified materials must be marked In Accordance With DoD 5200.1-R, Sections 5.2,
5.3 and 5.4, and Executive Orders 12958 and 13526 "Classified National Security
Information." All classified presentations must include the classified by or derived from information, as
well as the "declassify on" date.
Distribution
Distribution statements of technical documents must be identified in accordance with
DoD Directive 5230.24, dated 23 AUG 2012, Enclosure 4 (page 14). Papers with
distribution statements A, C, and D are encouraged to facilitate publication of the
technical data in the proceedings.
All presentations must have an authorized distribution statement on the first page.
Presentations containing Distribution Statements B and E will not be presented at the
DE Systems Symposium or published in the proceedings.
All papers must have an authorized distribution statement on the first page. Papers
containing Distribution Statements B, E and F will not be published in the DE Systems
Symposium proceedings.
Last updated: 4 January 2024
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