DE2DC Exhibition in the foyer of the Rayburn House Office Building
The Directed Energy to DC Exhibition (DE2DC) is part of the Directed Energy Outreach
Campaign, which has been successfully educating decision makers and warfighters on HPM and laser directed energy weapon
systems and capabilities since January 2009. The DE2DC Exhibition provides an opportunity for government,
industry and academia from across the United States to educate and exhibit mature directed energy hardware at the Pentagon
and on Capitol Hill. DE-JTO and DEPS are pleased to offer this opportunity for the eighth consecutive year.
Details about the previous exhibitions are available here.
The Congressional Directed Energy Caucus welcomes the opportunity represented by this Exhibition.
The Caucus Co-Chairs, Representatives Jim Langevin (D-RI) and Doug Lamborn (R-CO), have sent a
letter expressing their gratitude for this annual educational event.
The Assistant Secretary of Defense has also expressed support for the DE2DC Exhibition as
an educational opportunity for the DOD to learn about Directed Energy.
The 2019 DE2DC Exhibition will be held in Washington DC on 29 April - 2 May 2019. Exhibit material will be set up in the Pentagon
Courtyard on Monday morning, 29 April. The event begins with the Pentagon Courtyard exhibition on Monday afternoon and Tuesday,
and then closes with an exhibit and reception in the Rayburn Foyer on Capitol Hill on Thursday.
The Pentagon Courtyard exhibition offers large 10x10 feet tented spaces, suitable for exhibits, posters, and large hardware.
An item that can fit down the tunnel into the courtyard can be exhibited. In the first year, Active Denial and MATTS were just two of the mobile
displays staged on the courtyard. If an item is too large, accommodations at parking level can be arranged. Large hardware and models of
existing hardware are encouraged and welcome.
Exhibit space at the Rayburn House Foyer is limited, offering a space four feet wide by eight feet deep with table, suitable for exhibits and posters.
Exhibit spaces will be distributed on a first come, first serve basis. A detailed draft exhibitor timeline is given below.
Exhibit Application
Due to security requirements for this event, the deadline for submitting exhibit applications has passed. If you
have any questions, or need to register staff for which security information has already been provided, please
contact Tiffany Bjelke at (505) 998-4910 or email tiffany@deps.org.
Exhibitors requesting cancellation through 1 April will receive a full refund.
Cancellations after 1 April are subject to a $250 cancellation fee. No refunds
will be given after 15 April.
Draft Exhibitors Timeline
- Thursday, 25 April:
NLT date for shipped exhibit material to reach hotel
- Sunday, 28 April:
Exhibit material loaded on DEPS van
Pre-arranged only walk-in exhibit material to hotel
- Monday, 29 April:
Pentagon Courtyard Exhibit: morning set up, exhibit 1230-1600
- Tuesday, 30 April:
Pentagon Courtyard Exhibit: 0900-1500, tear down at 1500
- Thursday, 2 May:
Rayburn Foyer Exhibit / Reception: set up 1130-1300, open 1300-1900, tear down 1900
- Friday, 3 May:
All exhibit material removed from holding area
Exhibit Options & Fees
Pentagon Courtyard Exhibit, Monday, 29 April 1230-1600 and Tuesday, 30 April 0900-1500
- DEPS Platinum Sponsors: $0; Other DEPS Sponsors: $2500; Other organizations: $2800
- Includes 10x10 tented space, electricity, table, two chairs, and two attendees
- Includes space on DEPS van for transporting exhibit materials
Rayburn House Office Building Foyer Exhibition and Reception, Thursday, 2 May, 1300-1900
- DEPS Platinum Sponsors: $0; Other DEPS Sponsors: $2200; Other organizations: $2500
- Includes 4x8 space, table, two chairs, and two attendees
- Standard wall socket electricity available upon request, bring your own power strip and extension cord
- Includes space on DEPS van for transporting exhibit materials
Accommodations
The Residence Inn Arlington Pentagon City, 550 Army Navy Drive, Arlington, VA 22202, will be providing the accommodations for this event.
We have negotiated a block of rooms at government rates for exhibitors so make your reservations early as the room block will expire in March.
To reserve a room, call reservations at
1-800-331-3131 and ask for the
"Directed Energy Professional Society DE2DC Event Room Block March 2019 at the Residence Inn Arlington/Pentagon City"
or click here to make your reservation online.
The room block will expire on 27 March 2019.
Please note that this hotel charges a parking fee.
The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible
for any hotel cancellation charges, penalties, or billing discrepancies.
Security
All personnel associated with your organization's exhibit in DC, including exhibitors, management,
set up crews, drivers, etc. must be U.S. citizens and go through security screening. Information on vehicles that will be
driven into the Pentagon courtyard is also required.
Your registration to exhibit is not complete until this requirement is met.
Instructions for providing the required information
are below.
All persons participating in the DE2DC event must submit visit requests to DEPS
no later than 1600 Mountain time on 28 February. Additional driver and vehicle information (below) is due
at the same time. No additional people or vehicles can be added to the Pentagon access list after this date, so we
encourage organizations to include additional persons and vehicles as backups as you see fit.
Persons having access to the Joint Personnel Adjudication System (JPAS) should
send visit notification via JPAS with:
- Purpose of Visit: DE2DC
- Level of visit: Confidential
- Point of contact: Tiffany Bjelke
- POC Phone: (505) 998-4910
- Visited SMO: 1LNJ44
- Dates of visit: 29 April - 2 May 2019
For those persons not having access to JPAS, a "Visitor Certification" request should be submitted
providing the information listed below. The request must be on agency letterhead (or on
the agency's Visit Request Form which includes all of the required information). For each
individual, the request must include:
- Full name
- Social Security Number *
- Full location and date of birth
- If no clearance exists for the individual then signed verification of U.S.Citizenship is required
- Dates of Visit
- Purpose of Visit: DE2DC
- POC in individual's agency
- Background investigation date (clearance date) if no investigation please write
"No background investigation, Please run an NCIC check"
Note: if we have to run the
background check it will take longer than 72 hours to process. Please plan accordingly.
This information should be faxed to Tiffany Bjelke, DEPS FSO 505-998-4917.
Alternatively, if you have encryption capability, you may email the information to tiffany@deps.org.
* Social Security Numbers should not be sent via email unless the email is encrypted.
If you do not have encryption capability, you must fax your information to the number provided.
In addition to the information above, drivers must also submit the following information:
driver's license number and state issued, vehicle ID number (VIN), license plate number and the state registered, and make, model,
description, and year of vehicle. Please include back up vehicles on the list. Submit this information to Tiffany
via fax or email.
Please note that all names, visit requests, and driver/vehicle information
must be submitted no later than 1600 Mountain time on Thursday, 28 February and
no additional names or vehicles can be added after that time.
This is an external requirement placed upon DEPS and therefore cannot be adjusted. For this reason, we suggest that
you submit visit requests and security information for any persons who are potential attendees, such as corporate
executives, alternate staff or additional drivers or setup personnel. Only those persons who have submitted the
information by this date will have the opportunity to be cleared for special access to the premises.
Please contact Tiffany at 505-998-4910 if you have any questions.
Last updated: 13 March 2019
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