Exhibit Options & Fees
Exhibit Application
Timeline
Accommodations
Security
Contacts
The Directed Energy to DC Exhibition (DE2DC) is part of the Directed Energy Outreach Campaign, which has been successfully educating decision makers and warfighters on RF and laser directed energy weapons technologies and capabilities since January 2009. The DE2DC Exhibition provides an opportunity for Government and industry from across the United States to educate and exhibit mature directed energy hardware at the Pentagon and on Capitol Hill. DEPS is pleased to offer this opportunity for the fifth consecutive year. Details about the previous exhibitions are available here. The Congressional Directed Energy Caucus welcomes the opportunity represented by this Exhibition. The Caucus Co-Chairs, Representatives Jim Langevin (D-RI) and Doug Lamborn (R-CO), have sent a letter expressing their gratitude for the 2016 event. The Assistant Secretary of Defense has also expressed support for the 2016 Exhibition as an educational opportunity for the DOD to learn about Directed Energy. The 2016 DE2DC Exhibition will be held in Washington DC on 12-14 April 2016. Exhibit material will be set up in the Pentagon Courtyard on Monday, 11 April. The event begins with the Pentagon Courtyard exhibition on Tuesday, includes a poster reception at the Longworth Cafeteria on Wednesday evening, and then closes with a Rayburn Foyer Exhibition on Thursday. The Pentagon Courtyard exhibition offers large 10x10 feet tented spaces, suitable for exhibits, posters, and large hardware. Exhibit space at the Rayburn House is limited, offering a space six feet wide by eight feet deep with table, suitable for exhibits and posters. Exhibit spaces will be distributed on a first come, first serve basis. A detailed exhibitor timeline is given below. Exhibitors Timeline
Exhibit Options & Fees Pentagon Courtyard Exhibit, Tuesday, 12 April, 0900-1400
Longworth Cafeteria Poster Reception, Wednesday, 13 April, 1700-1900; and Rayburn House Office Building Foyer Exhibition, Thursday, 14 April, 1100-1500
Exhibit Application To submit an application to exhibit at the Directed Energy to DC Exhibition, please complete this online exhibition application. Once your exhibit application has been submitted to DEPS, please have your staff submit this exhibit staff registration form. Exhibitors requesting cancellation through 16 March will receive a full refund. Cancellations after 16 March are subject to a $250 cancellation fee. No refunds will be given after 30 March. Government and Military Personnel Government and military organizations are encouraged to join us at the Pentagon for a reduced rate for exhibiting. Please contact Cynthia Kaiser at cynthia@stsincalb.com to discuss rate. Accommodations The recommended hotel for this event is the Residence Inn Arlington Pentagon City, 550 Army Navy Drive, Arlington, VA 22202. We have reserved a block of rooms at reduced rate at the Residence Inn for Exhibitors at this event. To reserve a room, call reservations at 1-800-331-3131 and ask for the "DE2DC Event Room Block April 2016 at the Residence Inn Arlington/ Pentagon City," or click here for online reservations. Make your reservations early; the room block will expire on 18 March 2016. Please note that this hotel charges a parking fee of $29 per day. The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies. Security All persons participating in the DE2DC event, including delivery drivers and set up personnel, must be U.S. citizens and must request access by submitting the following security information to DEPS no later than end of day on 14 March 2016. Persons having access to the Joint Personnel Adjudication System (JPAS) should send visit notification via JPAS with:
For those persons not having access to JPAS, a "Visitor Certification" request should be submitted providing the information listed below. The request must be on agency letterhead (or on the agency's Visit Request Form which includes all of the required information). For each individual, the request must include:
* Social Security Numbers should not be sent via email unless the email is encrypted. If you do not have encryption capability, you must fax your information to the number provided. Please note that all names and visit requests must be submitted no later than 1600 MST on Monday, 14 March and no additional names can be added after that time. For this reason, we suggest that you submit visit requests for any persons who are potential attendees, such as alternate staff or additional drivers or setup personnel. Only those persons who have submitted visit requests by this time will be allowed access to the premises. Please contact Tiffany at 505-998-4910 if you have any questions. Contacts
| |||||||||||||||||||||||||
