Exhibitor's Brochure
Exhibit Options & Fees
Exhibit Application
The Directed Energy to DC Exhibition (DE2DC) is part of the Directed Energy Outreach Campaign, which has been successfully educating decision makers and warfighters on RF and laser directed energy weapons technologies and capabilities since January 2009. The DE2DC Exhibition provides an opportunity for Government and industry from across the United States to educate and exhibit mature directed energy hardware at the Pentagon and on Capitol Hill. DEPS is pleased to offer this opportunity for the fourth consecutive year. A Summary of the 2015 DE2DC Exhibition is available here in pdf form (1 Mb). Details about the 2015 DE2DC Exhibitors are also available (2.1Mb). The 2015 DE2DC Exhibition will be held in Washington DC on 28-30 April 2015. The event begins with a poster reception at the Rayburn House Office Building on Tuesday evening, followed by the Pentagon Courtyard exhibition on Wednesday. The event closes with an exhibition at the Rayburn House Office Building on Thursday. Exhibit space at the Rayburn House is limited, offering 6x10 foot space with table, suitable for exhibits and posters. The Pentagon Courtyard exhibition offers large 10x10 tented spaces, suitable for exhibits, posters, and large hardware. Exhibit spaces will be distributed on a first come, first serve basis. The DE Caucus, co-chaired by Representative Doug Lamborn (R-CO) and Jim Langevin (D-RI), will be our host at the capital and ASD (R&E) is our host at the Pentagon. Exhibit Options & Fees Rayburn House Office Building Evening Reception , Tuesday, 28 April 1600-1900
Pentagon Courtyard Exhibit, Wednesday, 29 April 1100-1400
Rayburn House Office Building Poster Reception and Atrium Exhibition, Tuesday, 28 April 1600 - 1900 and Thursday, 30 April 1100-1400
Exhibit Application Due to security requirements for this event, the deadline for submitting exhibit applications has passed. If you have any questions, or need to register staff for which security information has already been provided, please contact Tiffany Bjelke at (505) 998-4910 or email tiffany@deps.org. Exhibitors requesting cancellation through 31 March will receive a full refund. Cancellations after 31 March are subject to a $250 cancellation fee. No refunds will be given after 14 April. Accommodations The recommended hotel for this event is the Residence Inn Arlington Pentagon City, 550 Army Navy Drive, Arlington, VA 22202. We have reserved a block of rooms at reduced rate at the Residence Inn for Exhibitors at this event. To reserve a room, call reservations at 1-800-331-3131 and ask for the 'Directed Energy Meeting Room Block at the Residence Inn Arlington Pentagon City' or click here for online reservations. Make your reservations early; the room block will expire by 3 April. Please note that this hotel charges a parking fee of $26 per day. The hotel reserves the right to enforce its policies, procedures, and cancellation fees. DEPS is not responsible for any hotel cancellation charges, penalties, or billing discrepancies. Timeline for Exhibitors Rayburn Reception Posters Pentagon Displays Rayburn Displays Shipping & Transport DEPS staff will be available to receive items shipped to the Residence Inn Friday, 25 April. Clearly mark all packages with your company name visible and ship to the Residence Inn Pentagon City, "Attention Cynnamon Spain, DE2DC Event",550 Army Navy Drive, Arlington, VA 22202. Hand-carried items can be dropped off Monday 27 April from 1000 to 1500. Contact Cynnamon Spain with any questions. Security All Persons participating in the DE2DC event, including delivery drivers and set up personnel, must be U.S. citizens and must request access by submitting the following security information to DEPS no later than end of day on 27 March 2015. Persons having access to the Joint Personnel Adjudication System (JPAS) should send visit notification via JPAS with:
For those persons not having access to JPAS, a "Visitor Certification" request should be submitted providing the information listed below. The request must be on agency letterhead (or on the agency's Visit Request Form which includes all of the required information). For each individual, the request must include:
* Social Security Numbers should not be sent via email unless the email is encrypted. If you do not have encryption capability, you must fax your information to the number provided. Please note that all names and visit requests must be submitted no later than Friday, 27 March and no additional names can be added after that time. For this reason, we suggest that you submit visit requests for any persons who are potential attendees, such as alternate staff or additional drivers or setup personnel. Only those persons who have submitted visit requests by this time will be allowed access to the premises. Please contact Tiffany at 505-998-4910 if you have any questions. Contacts
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