The Directed Energy Systems Symposium, to be held in Monterey, California on
12-16 April 2010 will provide an opportunity for your organization to exhibit and/or host a
catered event. This page describes these opportunities and provides details on submitting an application.
Exhibits
Event Hosting
Hospitality Suites
Exhibits
Commercial, academic, and government exhibits will be an integral part of the Directed
Energy Systems Symposium. Eight by ten foot exhibit spaces, issued on a first-come first served basis, are
available for $2200 ($1800 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
Exhibit fees also include two complimentary registrations: one full symposium registration and one
exhibit-only registration. Exhibit-only registrations include all catering Tuesday through Thursday,
from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
Additional exhibit-only registrations can be purchased for $350, which
covers the costs of catering for Tuesday through Thursday. The complimentary exhibit-only registration can be
upgraded to a full event registration for a cost of $400. Note that exhibit staff requesting
full registrations must meet the same security requirements as event registrants.
Please see Security for further details.
To apply for an exhibit space,
please see Cynnamon at the DEPS registration desk, which first opens from 1500-1900 on Sunday, 11 April at the Hyatt.
Exhibitor Information *
| Exhibit Set Up: |
Tuesday 4/13 |
1200-1700 |
| Exhibit Hours: |
Tuesday 4/13
|
1730-1930 (Welcome/Exhibit Reception) |
| Wednesday 4/14 |
1300-1930 (Wine Tasting Reception) |
| Thursday 4/15 |
0700-1530 (Lunch Poster Session) |
| Tear Down: |
Thursday 4/15 |
1530-1800 |
*Note: Times subject to change until 21 days prior to the event.
See the Exhibit Flyer for additional information on exhibitor services, as well as contact information,
Event Hosting
Corporations may also consider hosting a catered event at the DE Systems Symposium. All hosts receive recognition
on our website and in the conference program. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Tuesday, Wednesday, Thursday): $2000 each
- Lunches (Tuesday, Wednesday, Thursday): $3500 each
- Welcome/Exhibit Reception (Tuesday Evening) - Light Hors d'œuvres: $4500
- Reception (Wednesday Evening) - Wine Tasting, Entertainment, Exhibits: $7500
All host opportunities are available on a first come, first served basis. To offer to host one of the catered events
at the Systems Symposium, please
see Cynnamon at the DEPS Registration desk, which first opens from 1500-1900 on Sunday, 11 April at the Hyatt.
Hospitality Suites
Hospitality suites will be available at the Hyatt Regency Monterey during the Systems Symposium. A suite must be purchased
for the entire time (i.e., Monday - Thursday nights) and runs $2000 for the four nights. This price is for room only -- all
other expenses must be arranged with the hotel. Suite are available on a first come, first served basis. To request a suite,
please see Cynnamon at the DEPS
Registration desk, which first opens from 1500-1900 on Sunday, 11 April at the Hyatt.
Questions
For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite, contact Cynnamon Spain at cynnamon@deps.org or call 505-998-4910.
