DIRECTED ENERGY PROFESSIONAL SOCIETY


Advanced High-Power Lasers and Beam Control Conference
Exhibits, Event Hosting and Hospitality Suites
27-30 June 2016 Colorado Springs, Colorado

The Advanced High-Power Laser and Beam Control Conference to be held in Colorao Springs, Colorado on 27-30 June 2016 will provide an opportunity for your organization to exhibit, host a catered event and establish a hospitality suite. This page describes these opportunities and provides details on submitting an application. About 250 attendees are expected.

Exhibits           Event Hosting           Hospitality Suites

Exhibits

Commercial, academic, and government exhibits will be an integral part of the Advanced High-Power Lasers and Beam Control Conference. Eight by ten foot exhibit spaces, issued on a first-come first served basis, are available for $2300 ($2000 for DEPS Sponsors) and include a 6-foot table, two chairs, and a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services will be obtainable from our convention services firm. Contact Cynnamon Spain at cynnamon@deps.org or 505-998-4910 for details.

Exhibit fees include two complimentary registrations: one full event registration and one exhibit-only registration. A full registration allows the staff to attend technical sessions of either event. Exhibit-only registrations include all catering Wednesday and Thursday, from breaks to receptions, but does not include attendance at any technical or plenary sessions, proceedings, or other benefits of attendance.

Exhibit-Only Registration Fees
Through 3 June Through 24 June On-site
$350 $450 $550

Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded to a full event registration for a cost of $400. Note that exhibit staff requesting full registrations must meet the same security requirements as event registrants.

To apply for an exhibit space, complete this online Exhibit Application. Note that submitting an online application does not require online payment.

Once your Exhibit Application has been submitted, this Exhibit Staff Registration form should be used to register your staff and/or purchase additional exhibit-only registrations. Additional exhibit staff wanting full registrations should submit the AHPL registration form.

Exhibitor Information *
Exhibit Set Up:    Monday June 27    1200-1700
Exhibit Hours:    Tuesday June 28
   0700-1600
         1730-1930  (Welcome/Exhibit Reception)
     Wednesday June 29
   0700-1530
     Thursday June 30    0700-1100
Tear Down:    Thursday June 30    1130-1530

*Note: Times subject to change until 21 days prior to the event.


Event Hosting

Corporations may also consider hosting a catered event. All hosts receive recognition on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing the host and napkins with the host's corporate logo are used. Reception hosts also receive verbal recognition of their contribution. Host opportunities are as follows:

  • Breakfasts (Tuesday, Wednesday, Thursday): $1000 each
  • Lunches (Tuesday, Wednesday, Thursday): $1500 each
  • Welcome Reception (Tuesday Evening) - Entertainment, Posters, Exhibits: $3500

All host opportunities are available on a first come, first served basis. To offer to host one of the catered events at the AHPL, please complete this Event Host Application.


Hospitality Suites

Hospitality suites will be available at the Antlers Hotel during the AHPL and Beam Control Conference. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $1500 for the four nights. This price is for room only -- all other expenses must be arranged with the hotel. Suites are available on a first come, first served basis. To request a suite, please complete this Hospitality Suite Application.


Questions

For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite, contact Cynnamon Spain at cynnamon@deps.org or call her at 505-998-4910.

 
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Last updated: 25 April 2016