The Advanced High-Power Laser meeting, to be held in Santa Fe, New Mexico on
24-27 June 2013 will provide an opportunity for your organization to exhibit and/or host a
catered event. This page describes these opportunities and provides details on submitting an application.
Exhibits
Event Hosting
Hospitality Suites
Exhibits
Commercial, academic, and government exhibits will be an integral part of the Advanced High-Power Lasers meeting.
Eight by ten foot exhibit spaces, issued on a first-come first served basis, are
available for $2300 ($2000 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
Exhibit fees include two complimentary registrations: one full event registration and one
exhibit-only registration. A full registration allows the staff to attend technical sessions of
either event. Exhibit-only registrations include all catering Wednesday and Thursday,
from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
|
Exhibit-Only Registration Fees
|
|
Through 3 June
|
Through 20 June
|
On-site
|
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$350
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$450
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$550
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Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which
covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded
to a full event registration for a cost of $400.
Note that exhibit staff requesting full registrations must meet the same security requirements as event registrants.
To apply for an exhibit space,
complete this on-line exhibit application. Exhibit staff will register using a separate
registration form to be available here mid-to-late April.
Note that submitting an on-line application does not require on-line payment.
Each exhibit space includes one complimentary exhibit-only registration and one complimentary full event registration. Please use this
Exhibit Staff Registration Form to submit your complimentary registrations, as well as purchase
additional exhibit only registrations. Additional exhibit staff wanting full registrations should submit the
AHPL Registration form.
Exhibitor Information *
| Exhibit Set Up: |
Monday June 24 |
1200-1700 |
| Exhibit Hours: |
Tuesday June 25
| 0700-1530 |
| |
|
1700-1900 (Welcome/Exhibit Reception) |
| |
Wednesday June 26
| 0700-1530 |
| |
Thursday June 27 |
0700-1530 |
| Tear Down: |
Thursday June 27 |
1530-1700 |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting
Corporations may also consider hosting a catered event at the co-located events. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Tuesday, Wednesday, Thursday): $1000 each
- Lunches (Tuesday, Wednesday, Thursday): $1500 each
- Welcome Reception (Tuesday Evening) - Entertainment, Posters, Exhibits: $2500
All host opportunities are available on a first come, first served basis. To offer to host one of the catered events
at the AHPL, please complete this Event Host Application.
Hospitality Suites
Hospitality suites will be available at the La Fonda Hotel, 100 E. San Francisco Street,
Santa Fe, New Mexico during the AHPL Conference. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $1500 for the four nights. This price is for room only --
all other expenses must be arranged with the hotel. Suites are available on a first come, first served basis. To request a suite,
please complete this Hospitality Suite Application.
Questions
For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite,
contact Cynnamon Spain at cynnamon@deps.org or 505-998-4910.
