The Advanced High-Power Laser and Beam Control Conference to be held in Colorao Springs, Colorado on
27-30 June 2016 will provide an opportunity for your organization to exhibit, host a
catered event and establish a hospitality suite. This page describes these opportunities and provides details on submitting an application.
About 250 attendees are expected.
Exhibits
Event Hosting
Hospitality Suites
Exhibits
Commercial, academic, and government exhibits will be an integral part of the Advanced High-Power Lasers and Beam Control Conference.
Eight by ten foot exhibit spaces, issued on a first-come first served basis, are
available for $2300 ($2000 for DEPS Sponsors) and include a 6-foot table, two chairs, and
a trash can. Note: electricity is not included with these exhibit spaces. However, electricity and other services
will be obtainable from our convention services firm. Contact Cynnamon Spain at
cynnamon@deps.org or 505-998-4910 for details.
Exhibit fees include two complimentary registrations: one full event registration and one
exhibit-only registration. A full registration allows the staff to attend technical sessions of
either event. Exhibit-only registrations include all catering Wednesday and Thursday,
from breaks to receptions, but does not include attendance at any technical or plenary sessions,
proceedings, or other benefits of attendance.
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Exhibit-Only Registration Fees
|
|
Through 3 June
|
Through 24 June
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On-site
|
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$350
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$450
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$550
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Additional exhibit-only registrations can be purchased according to the fee matrix to the right, which
covers the costs of catering for the event. In addition, the complimentary exhibit-only registration can be upgraded
to a full event registration for a cost of $400.
Note that exhibit staff requesting full registrations must meet the same security requirements as event registrants.
To apply for an exhibit space, complete this online Exhibit Application.
Note that submitting an online application does not require online payment.
Once your Exhibit Application has been submitted, this Exhibit
Staff Registration form should be used to register your staff and/or purchase additional exhibit-only registrations.
Additional exhibit staff wanting full registrations should submit the AHPL registration form.
Exhibitor Information *
| Exhibit Set Up: |
Monday June 27 |
1200-1700 |
| Exhibit Hours: |
Tuesday June 28
| 0700-1600 |
| |
|
1730-1930 (Welcome/Exhibit Reception) |
| |
Wednesday June 29
| 0700-1530 |
| |
Thursday June 30 |
0700-1300 |
| Tear Down: |
Thursday June 30 |
1330-1530 |
*Note: Times subject to change until 21 days prior to the event.
Event Hosting
Corporations may also consider hosting a catered event. All hosts receive recognition
on our website and in the conference programs. In addition, during the hosted event, a sign is posted recognizing
the host and napkins with the host's corporate logo are used. Reception hosts also receive
verbal recognition of their contribution. Host opportunities are as follows:
- Breakfasts (Tuesday, Wednesday, Thursday): $1000 each
- Lunches (Tuesday, Wednesday, Thursday): $1500 each
- Welcome Reception (Tuesday Evening) - Entertainment, Posters, Exhibits: $3500
All host opportunities are available on a first come, first served basis. To offer to host one of the catered events
at the AHPL, please complete this Event Host Application.
Hospitality Suites
Hospitality suites will be available at the Antlers Hotel during the AHPL and Beam Control Conference. A suite must be purchased for the entire time (i.e., Monday - Thursday nights) and runs $1500 for the four nights. This price is for room only --
all other expenses must be arranged with the hotel. Suites are available on a first come, first served basis.
To request a suite,
please complete this Hospitality Suite Application.
Questions
For more information on exhibiting, hosting a catered event, or obtaining a Hospitality suite,
contact Cynnamon Spain at cynnamon@deps.org or call her at 505-998-4910.
